So you want to be Secretary?


Secretary is an elected position

Duties & Responsibilities:

  • General duties of all Officers
  • Maintain an accurate membership roster (including Address, phone and e-mail)
  • Takes and tracks attendance at all meetings (sign in rosters)
  • E-mail reminders to all members of meetings, as well as chapter and lodge events
  • E-mail information about ordeal to all candidates
  • Assemble and distribute packets to all new ordeal and brotherhood candidates at Camporee
  • Collect information from all new members after ordeal
  • Update council records for new members, dropped members, and changes in honor
  • Link new members with the vice chiefs based on their interests listed on the lodge record forms.
  • Take minutes of all board meetings and e-mail minutes (including any action items) to all board members and advisers no later than one week after the meeting.
  • Works with Chapter Chief to make agendas for Chapter Board Meetings
  • Communication is a Key to a successful Chapter, which makes the Chapter Secretary one of the most responsible Officers for the Chapter’s success.
  • Works closely with the Newsletter Editor and Webmaster

Time Commitment (all are required)

  • Roster maintenance – 1 to 2 hours each month
  • Meeting planning & preparation – 2 hour each month
  • Event organization & preparation – 3 to 4 hours per event (banquet, dinner, ordeal, pow-wow, etc.)

Personal skills and talents

  • Organized
  • Detail oriented
  • Good with spreadsheets or databases
  • Access to computer / e-mail accounts
 Posted by at 7:50 am